If it appears that your office is ordering the same medical or office
supply over and over again, determine if inventory waste is occurring.
It could be that certain inventories are not being properly handled or
used in the office.
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Carefully review the endorsements on the backs of canceled checks. This
is an excellent way to detect embezzlement by an employee who writes a
check to a vendor that doesn't exist and then endorses and cashes the
check.
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Electronically bill as many of your insurance claim forms as possible.
Filing claims electronically will speed up the payment process and
improve your practice's cash flow.
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IRS Note: A medical practice should keep appointment books for at least
three to seven years. This period mirrors the various IRS statues of
limiation. Appointment logs may be necessary in the event of an IRS
examination. |
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 Move beyond the basics with easy-to-learn programs that manage patient data.
Many
physicians spend significant time working outside the office,
visiting nursing homes, hospitals and other facilities. For these
times, there are excellent software programs for personal digital
assistants (PDAs) that allow physicians to carry a subset of patient
data beyond the office as well as input information gathered outside
the office for future use.
For example, I use PDA software to track allergies, problems and
medications taken by my patients at a nearby nursing home. These
elderly patients' medications can change between visits because they
see many subspecialty doctors. With my PDA I am able to capture these
changes and ensure my office records are up-to-date.
This article
discusses some useful patient-tracking programs as well as a program
that allows easy database creation on either Palm or Pocket PC devices.
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